• The President is the meeting Chairperson, the public face of the P&C and can be a link between parents and school administration; 

• The President is a signatory to the bank accounts;

• Needs to ensure other Office Bearers fulfill their duties, handles media and all external enquiries, observes legal formalities; 

• Deals with correspondence in the president email account;

• Is an ex officio member of all Sub-committees;

• Is an Executive Committee member; and

• Meets with the school administration after every P&C meeting or as required.

• The Vice President will undertake the President’s duties if they are unable to do so, including chairing meetings when the President is absent or has a conflict of interest or meeting with the school;

• Deals with correspondence in the vice president email account;

• Is an Executive Committee member;

• They also hold the role of WACSSO Liaison and are responsible for reporting to the P&C.

• The Secretary maintains the Association’s records (NOT the financial records);

• Is an Executive Committee member;

• Call for agenda items 14 days before a meeting;

• Book a venue for the meeting;

• Posts the agenda on the P&C website 7 days prior to the meeting;

• Post a notice of the meeting 7 days proior to the meeting;

• Keep a seperate list of all motions;

• Record minutes and ensure previous minutes are approved;

• Deals with correspondence in the secretary email account; and

• Maintains membership record 

• Maintains the P&C financial records; 

• Is an Executive Committee member;

• Prepare and present a WRITTEN report for every General Meeting, including an up-to-date bank reconciliation, a copy of the most recent bank statement and a statement of receipts and payments;

• Preparing the annual financial report for the AGM, auditor or reviewer as required; 

• Management of all the P&C’s accounts including overseeing ALL Sub-committee accounts; 

• Observe legal formalities; and 

• The President is a signatory to the bank accounts.

• Manage the Facebook Page;

• Assist the committee to communicate information with the school community; and

• Have a good understanding of the Social Media Rules of Engagement.

• Chairs Parent Rep meetings once per term

• Coordinates the creation and distribution of class lists at the beginning of the year;

• Distributes P&C information to the Parent Reps for dissemination to class lists.

• Works with the Communications Coordintor for effective school communications.

• Is the liaison between Canteen Kings and the parents;

• Keeps an eye on the canteen volunteer sign up and does a call out for volunteers is numbers are low.

• Ensure that the website is up to date; amnd 

• Promotes the website within the school communitee.

• The President, Vice President, Secretary and Treasurer are all members of the Executive Committee.

• The executive committee meets for urgent decision making agenda items when a quorum is not reached.

• Anyone who is a financial member can nominate to be on he Executive Committee.

• The P&C has a strict requirement that 3 people must approve one payment.

• It is helpful if there are 4 or more signatories

What is a subcommittee? 

Subcommittees are formed to coordinate events. 1 Executive member must always be on the subcommittee as this is the point of contact for the P&C and there are some rules and procedures that needs to be followed to ensure that our insurance cover is valid. These can be seen in more detail below.

• Bunnings Sausage Sizzle Coordinator

Coordinates Bunnings Sausage Sizzles including roster of cooking staff.  A full running sheet is provided with step by step instructions.  

• Colour Run Coordinator

Liaises with the school administration to coordinate the Doubleview Colour Run.  Organising parent helpers to help on the day to setup management for the event.

• Entertainment Book Coordinator

Coordinate and be the point of contact with Entertainment which is a valued supporter to our school community for which the school receives a commission.  

• Disco Night

Coordinate the planning for the Disco Night.

• Parents Night Out

Coordinate and plan a great Parents Night Out.

• Cake Stalls

Many events at the school have a yummy cake stall.  A person is always needed to coordinate the cakes stall and make sure is is well stocked and well manned.

• Election Fete

Doubleview is an election point and so we would love to make the most of this opportunity by hosting a fete.

• Other Special Events 

Coordinate an annual Family Fun Night including all advertising and ticket sales.  Other examples:  SciTech Discovery Centre, Cinema nights.  If you have any fun ideas please contact us! We are always open to new ideas.

Email addresses for all portfolios are listed below:

President: President@dvpspnc.org

Vice-President: Vicepresident@dvpspnc.org

Treasurer: Treasurer@dvpspnc.org

Secretary: Secretary@dvpspnc.org

Parent Rep: Parent.rep@dvpspnc.org

Communications: Communications@dvpspnc.org

Website Coordinator: website.coordinator@dvpspnc.org

Canteen Convenor: Canteen.convenor@dvpspnc.org